Job Description

OrthoVirginia, Virginia’s largest provider of expert orthopedic and therapy care, is currently seeking a full-time, experienced Patient Access Coordinator to join our team! Along with a collaborative, team-oriented work environment, our outstanding employment package includes: competitive salaries, excellent medical, dental, and vision benefits, paid time off (PTO), a generous 401k incentive plan, short-term and long-term disability insurance, life insurance, and a company-wide wellness program.

The Patient Access Coordinator position is responsible for assisting patients and referral sources with scheduling of appointments. Provides exceptional patient service by answering, responding, and routing a high volume of incoming calls from patients, physicians, hospitals, staff and other callers. Adheres to internal protocols to ensure consistency and quality service. Obtains accurate demographic information, and routes patient related questions to appropriate area.

Job-Specific Responsibilities:

• Manages telephone calls as well as patient inquiries via mail or fax; return patient phone concierge, Website, MyChart and CIH appointment requests in a timely manner.
• Answers phones appropriately and professionally, providing excellent customer service.
• Clarifies information needed by the caller and determines best course of action to meet the customer’s needs.
• Effectively communicates with physicians, patients, and other professionals and returns phone calls promptly.
• Schedules patient’s appointments in accordance with internal guidelines and physician appointment scheduling protocols.
• Collects and enters patient’s demographics in the system completely and accurately
• Verifies patient’s insurance information and confirms that OrthoVirginia participates with their insurance plan.
• Verifies any information necessary in preparation for office visit (e.g. if the patient has seen another physician for the same problem, if x-rays are available, etc.).
• Direct patient calls regarding medical inquires to the appropriate resource.
• Send out appointment reminder card/patient packet if requested.
• Assist with Epic Work Queues as appropriate/assigned.
• Performs other duties as assigned

Education: High School diploma or equivalency highly preferred. Applicable work experience may be substituted for educational requirements.

Knowledge/Skills/Abilities:

• Ability to maintain excellent customer service relationship with referral sources, patients, physicians and peers.
• Demonstrated ability to make sound judgements.
• Dependable and able to arrive to work on time.
• Willing to adhere to company expectations and policies regarding professional work environment and customer support.
• Demonstrates professional integrity by being honest, reliable and respectful.
• Proven team player and willingness to work in a fast-paced team environment.
• Excellent listening and communication skills in order to fully support patients.
• Takes pride in their work and has a positive outlook.

Experience :

• 1 – 3 years of applicable work experience, preferably in a call center, appointment scheduling, customer service or medical office setting.
• Experience working in a call center, handling both inbound and outbound calls.
• Demonstrated customer service experience.
• Healthcare industry knowledge with an emphasis on physician, clinical and business processes highly preferred.
• Proven ability to promote teamwork and collaboration.

This organization participates in E-Verify. Esta organizacion participa en E-Verify.

Education: High School diploma or equivalency highly preferred. Applicable work experience may be substituted for educational requirements.

Certification: None.

Knowledge/Skills/Abilities:

• Ability to maintain excellent customer service relationship with referral sources, patients, physicians and peers.
• Demonstrated ability to make sound judgements.
• Dependable and able to arrive to work on time.
• Willing to adhere to company expectations and policies regarding professional work environment and customer support.
• Demonstrates professional integrity by being honest, reliable and respectful.
• Proven team player and willingness to work in a fast-paced team environment.
• Excellent listening and communication skills in order to fully support patients.
• Takes pride in their work and has a positive outlook.

Experience :

• 2-4 years of applicable work experience, preferably in a call center, appointment scheduling, customer service or medical office setting.
• Experience working in a call center, handling both inbound and outbound calls.
• Demonstrated customer service experience.
• Healthcare industry knowledge with an emphasis on physician, clinical and business processes highly preferred.
• Proven ability to promote teamwork and collaboration.

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