Job Description

Archivist Associate - Laboratory Records & Specimen Archives

Location: 54943 N Main St, Mattawan, MI 49071 (Onsite)

Duration: 6 Months (Short-Term Project | Possible Extension)

Schedule: Monday Friday, 8:00 AM 4:30 PM (Some overtime possible; may start early at 6:00 AM; some shift flexibility)

Pay Rate: $18/hr. W2 All Inclusive

Open Positions: 3

Interview Format: Onsite group interviews (5 8 candidates/group)

Dress Code: Casual Office Attire

JOB SUMMARY

The Laboratory Records & Specimen Archives Associate (Archivist Associate) plays a key role in supporting the receipt, login, storage, retrieval, distribution, shipment, disposal, and documentation of materials submitted for archival purposes. This includes study records, biological specimens, and samples . The role requires strong attention to detail, compliance discipline, and the ability to work within validated archival systems to ensure accurate tracking, retention, and regulatory adherence.

KEY RESPONSIBILITIES

• Receive, log, organize, store, retrieve, distribute, ship, and dispose of archived materials (records, study samples, biological specimens).
• Perform and document procedures in compliance with SOPs, protocols, methods, data integrity standards, and regulatory requirements .
• Maintain the integrity and security of archived materials following archive security standards.
• Assist internal and external stakeholders with requests for both current and finalized study materials.
• Use the archival management system to index, track, and maintain study materials and records.
• Review departmental and study-specific documentation for accuracy, completeness, and compliance.
• Prepare materials for shipment or disposal, including boxing, labeling, and data compilation .
• Maintain organized filing systems and ensure proper retention and storage of archived records.
• Work under time-sensitive deadlines while following structured and regulated procedures.
• Perform other related duties as assigned.

EDUCATION & EXPERIENCE REQUIREMENTS

• HS Diploma, GED, or Associate's Degree required.
• 1 2 years of relevant experience preferred (archiving, records management, specimen handling, regulated lab support, or data entry).

SKILLS & COMPETENCIES

• Strong verbal and written communication skills.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook) .
• Ability to learn and work with validated systems or archival platforms.
• Strong organizational skills and ability to manage multiple tasks.
• High attention to detail, accuracy, and documentation excellence.
• Ability to work extended hours (evenings/weekends) as required.
• Physical ability for light lifting, handling boxes, and prolonged standing/sitting.
• Ability to wear PPE and meet necessary vision requirements (close, color, depth perception, focus adjustment).

CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

Instructions: Rate your skill level from 1 (Beginner) to 10 (Expert) and provide years of experience + any relevant comments.

Skill Category	Required Skills	Preferred Skills	Self-Rating (1 10)	Years of Experience	Additional Notes / Comments
Archival / Records Management	Handling, filing, organizing, retrieving records	Research or lab records experience
Specimen / Sample Handling	Managing biological specimens & samples	GLP/GMP lab experience
Data Entry & Documentation	Accurate data entry; SOP/protocol compliance	Experience with validated systems
Microsoft Office	Basics Excel, Word, Outlook	Advanced Excel/database skills
Computer Literacy	Ability to learn archiving systems	LIMS / ELN experience
Attention to Detail	Accuracy, documentation precision	QA/QC exposure
Communication Skills	Written & verbal communication	Cross-department coordination
Organizational Skills	Tracking, structuring records, multi-tasking	High-volume records environment
Regulatory Compliance	SOPs, protocols, retention standards	GLP, FDA, regulated environment
Physical Requirements	Light lifting, mobility	Prior warehouse/lab support experience
Time Management	Meeting tight deadlines	Regulated fast-paced environment
Customer Service	Assisting internal/external requests	Scientific customer support

Job Tags

Temporary work, Casual work, Work at office, Monday to Friday, Shift work, Weekend work, Afternoon shift,

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