Job Description

The Procurement Contracts Administrator is responsible for the review, negotiation support, and ongoing management of supplier agreements to ensure alignment with business objectives, risk tolerance, and cost-savings goals. This role serves as a key liaison between Procurement, Legal, and internal business stakeholders, providing contract review support, commercial insight, and operational support across a broad range of procurement activities.

The position reports directly to the Procurement Manager and plays a critical role in strengthening supplier relationships, improving contract discipline, and driving measurable value.

Key Responsibilities

Contract Review & Risk Management

• Review supplier agreements and Statements of Work for commercial and legal terms, including pricing, payment terms, service levels, liability, termination, and related provisions.

• Identify contractual risks and non-standard terms; escalate issues appropriately and recommend practical mitigation strategies in collaboration with Legal and business owners.

• Ensure contracts align with internal policies and procurement standards.

Legal & Stakeholder Collaboration

• Serve as the Procurement point of contact for the Legal Department on supplier contract matters for supported business units.

• Coordinate contract reviews, revisions, and approvals with Legal to support timely contract execution.

• Partner with internal business owners to clarify requirements and explain contract implications.

Negotiation Support & Commercial Value

• Assist business owners and Procurement leadership in supplier contract negotiations, including pricing and commercial terms.

• Identify opportunities for cost reductions, cost avoidance, and improved commercial terms in new and existing supplier agreements.

• Support supplier renewals, amendments, and change orders.

Procurement Operations & Systems Support

• Provide backup support for purchase order (PO) creation and issuance, as needed, to ensure continuity of procurement operations.

• Support Oracle ERP (Procurement module) activities, including basic troubleshooting and coordination with IT for system issues or enhancements.

• Maintain accurate contract and procurement documentation to support audits, reporting, and internal reviews.

Audit & Compliance Support

• Assist with internal and external audits by providing contract documentation, procurement process explanations, and transaction support.

• Help ensure procurement activities comply with internal controls and regulatory requirements.

Projects & Continuous Improvement

• Participate in special projects and cross-functional initiatives as assigned by the Procurement Manager.

• Contribute to process improvements, standardization initiatives, and best-practice development within the procurement function.

• Support efforts to improve contract visibility and reduce cycle times. 

Reporting Relationship

• Reports directly to the Procurement Manager

Key Skills & Attributes

• Strong working knowledge of supplier contracts, commercial terms, and procurement practices.

• Ability to interpret and explain contract language in practical, business-focused terms, with Legal support as needed.

• Comfortable working cross-functionally with Legal, Finance, IT, and other business stakeholders.

• Detail-oriented with strong organizational and documentation skills.

• Demonstrated ability to identify cost-saving opportunities.

• Experience working with ERP systems.

• Sound judgment, professionalism, and the ability to manage multiple priorities in a dynamic environment.

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