Job Description
Under the direction of an assigned supervisor, perform a variety of responsible personnel and clerical duties related to certificated and classified staff; prepare and maintain personnel records and files; provide information and assistance to employees, administrators, job applicants and the general public regarding personnel functions, District policies and procedures; maintain confidentiality of sensitive and privileged information.The classification specification does not describe all duties performed by all incumbents within the class. This summary provides examples of typical tasks performed in this classification.
- Perform a variety of responsible personnel and clerical duties related to certificated and classified staff; answers telephones and take and relay messages as appropriate; greet and screen visitors; make appointments and arrange meetings. E
- Â Provide information and assistance in person or on the telephone to District personnel, staff and the public regarding a variety of personnel matters, such as promotional opportunities, position vacancies, examination requirements and personnel regulations, policies and procedures; maintain confidentiality of sensitive and privileged information. E
- Â Receive and process information for personnel requisitions; prepare and distribute job announcements; place advertisements in various media; update the job telephone hotline; receive applications and review for completeness; maintain logs of applicants and related forms. E
- Â Prepare hiring documents; assist employees and applicants in completing and submitting a variety of forms regarding pre- and post- employment processing, payroll and other matters; arrange for physical examinations for applicants; assist in scheduling and coordinating oral interview panels. E
- Â Prepare and maintain personnel files, records and folders; type and duplicate a wide variety of materials including sensitive and confidential reports, documents and related correspondence; prepare items for submission to the Personnel Commission and the Board. E
- Â Receive, sort and distribute incoming mail and process outgoing mail; process documents such as transcripts, subpoenas, leaves of absence, employment contracts, pre-employment materials and forms, and applications for employment. and distribute to appropriate personnel; assure accuracy and completeness of data. EÂ
- Â Evaluate records of limited term employees to determine eligibility for salary adjustment or related eligibility status; compute tentative salaries for new certificated employees. E
- Â Proctor a variety of employment tests for applicants; compute test scores; perform arithmetic calculations including demographic or related statistical data. EÂ Â
- Â Operate and maintain an electronic fingerprinting machine; fingerprint applicants and process fingerprints according to established procedures; submit fingerprints for clearance with the Department of Justice (DOJ); enter applicant data into computerized database; distribute appropriate forms to applicants. E
- Â Follow up on fingerprint clearances not received in a timely manner; compile and analyze information concerning applicant clearances and submit to appropriate supervisor for employment approval or denial. E
- Â Operate a variety of office equipment including a computer, copier, fax machine, calculator, scanner, typewriter and a shredder; arrange for repairs of equipment as necessary. E
- Â Locate classified and certificated substitute staff as directed; identify location and hours required and inform substitutes; process related paperwork and input data into sub-calling system. E
- Â Inventory and order office supplies, forms and other materials as necessary. E
- Perform related duties as assigned.
Note: At the end of some of the duty statements there is an italicized "E" which identifies essential duties required of the classification. This is strictly for use in compliance with the Americans with Disabilities Act.
Knowledge of
Basic personnel office functions, practices and procedures.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Modern office practices, procedures and equipment.
Operation of a computer and assigned software.Â
Oral and written communication skills.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Basic math.
Record-keeping techniques.Â
Ability to
Perform clerical duties in support of the personnel function such as typing, duplicating and filing materials.
Answer telephones and greet visitors courteously.
Learn and apply rules, regulations, policies and procedures related to classified and/or certificated personnel.
Screen and process employment applications and other personnel-related documents.
Assist employees and applicants with processing enrollments and forms.
Maintain confidentiality of sensitive and privileged information.
Maintain records and files.
Assist employees and applicants with processing enrollments and forms.
Operate a variety of office equipment including a computer and assigned software.
Determine appropriate action within clearly defined guidelines.
Add, subtract, multiply and divide quickly and accurately.
Understand and follow oral and written instructions.
Complete work with many interruptions.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Education and Training
Graduation from high school is required. College coursework in human resources, English, sociology, business or related field is desirable.
Experience A minimum of one year of clerical experience, including 6 months working in a Human Resources or Personnel office, involving extensive public contact, or one year of experience with LBUSD at the level of Intermediate Office Assistant / Intermediate Office Assistant - Schools is required.
Any other combination of training and/or experience that could likely provide the desired skills, knowledge or abilities may be considered.
Â
Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license.
Â
Self-certification Of Typing/Keyboarding Skills This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 35 words per minute. Â A typing test will not be given. Â Incumbents must certify in writing that they have such skills at the time of appointment to this class. Â Demonstrated proficiency will be expected during the probationary period for the class.
Â
If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.
Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination, harassment (including sexual harassment), intimidation, or bullying, targeted at any student or employee by anyone, based on the student or employees actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy and related conditions, parental status, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.
For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations,1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, srockenbach@lbschools.net and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, kdalton@lbschools.net and 504 Coordinator: Jenny R. Acosta, Program Administrator, 2221 Argonne Ave, LB 90815, 562-986-6870, JRAcosta@lbschools.net.
If you have questions regarding your applications or the recruitment process you may contact: perscom@lbschools.net or 562-435-5708.
 Â
SELECTION PROCEDURE
The examination process for this recruitment may be comprised of one or any combination of the following: Â screening of the applicant's training, background, and experience; evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Â Only the most highly qualified candidates will be invited to continue in the examination process. Â Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.Â
Job Tags
Work at office,