Job Description

Department: Administration

Location: IGE Aurora

Compensation: $25.00 - $28.00 / hour

Description

The HR Assistant will provide administrative support to the Human Resources department, assisting with various HR functions including recruitment, onboarding, employee relations, benefits administration, and policy implementation. This role requires a highly organized, detail-oriented individual with excellent communication and interpersonal skills, capable of handling sensitive information with discretion.

Key Responsibilities

Recruitment & Onboarding Support:

• Assist with posting job advertisements on various platforms.
• Schedule interviews and coordinate candidate communications.
• Prepare offer letters and new hire paperwork.
• Assist with new employee orientation and onboarding processes.
• Conduct background checks and reference checks as needed.

HRIS Management:

• Maintain accurate and up-to-date employee records in the HRIS (Human Resources Information System).
• Process employee changes (e.g., new hires, terminations, promotions, transfers, salary adjustments).
• Generate HR reports as requested.

Employee Relations & Support:

• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and benefits.
• Assist with the coordination of employee events and recognition programs.
• Support HR team in addressing employee relations issues, including documentation and follow-up.

Benefits Administration:

• Assist with the enrollment and termination processes for employee benefits programs (health, dental, vision, 401k, etc.).
• Help employees understand their benefits options and answer basic benefits questions.
• Liaise with benefits providers as needed.

Policy & Compliance:

• Assist in maintaining and updating HR policies and procedures.
• Ensure compliance with federal, state, and local employment laws and regulations.
• Help prepare for HR audits.

Administrative Support:

• Manage HR department calendars, schedule meetings, and prepare meeting materials.
• Maintain organized HR files and documentation (both physical and electronic).
• Prepare HR-related correspondence, presentations, and reports.
• Order and maintain office supplies for the HR department.
• Perform other administrative duties as assigned to support the HR team.
• High level of accuracy and attention to detail.
• Ability to maintain confidentiality and exercise discretion with sensitive information.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Ability to work independently and as part of a team.
• Problem-solving skills and a proactive approach.
• Adaptability and willingness to learn new HR concepts and systems.

Skills, Knowledge and Expertise

• 2–3 years of experience in an administrative or HR support role.
• Familiarity with HR processes such as recruitment, onboarding, benefits, and compliance.
• Knowledge of employment laws and HR best practices.
• Experience working with HRIS platforms and handling confidential employee data.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Google Workspace is a plus.
• Strong written and verbal communication skills with a high level of professionalism.
• Excellent attention to detail and organizational skills.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and good judgment when dealing with sensitive employee information.

Benefits

• PTO
• Paid Holidays
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401k

Job Tags

Work at office, Local area,

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