Job Description

A well-known global financial institution is seeking an Administrative Assistant to support its Asset & Wealth Management division. This is an excellent opportunity to join a high-performing team within a prestigious organization, offering exposure to senior leadership and a fast-paced, professional environment. The role is based onsite in downtown Dallas, providing support to teams based in New York.

Location: Dallas, TX | Onsite, 5 days/week

Contract: 6-Month Contract | $29/hour | Potential for Extension

Start Date: ASAP

Key Responsibilities:

• Provide high-level administrative support to mid- and senior-level leadership
• Manage complex calendars across multiple time zones
• Coordinate domestic and international travel, including visas as needed
• Prepare and process expense reports (SAP Concur experience preferred)
• Schedule and coordinate internal and external meetings and events
• Handle a high volume of calls and correspondence professionally
• Perform general administrative duties: filing, copying, mailing, archiving, etc.
• Maintain strict confidentiality and discretion when handling sensitive information
• Collaborate with administrative teams across various locations
• Adhere to compliance protocols and internal approval processes

Qualifications:

• 2–3+ years of administrative experience, preferably in finance or a similar corporate environment
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Zoom
• Strong attention to detail and organizational skills
• Excellent verbal and written communication skills
• Calm, efficient, and effective under pressure
• Discreet, professional, and capable of handling confidential material
• Proactive, solution-oriented, and able to manage multiple priorities
• Experience with expense and travel coordination preferred

Please submit your resume in Word format for immediate consideration!

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