Job Description

PRIMARY FUNCTION :

Prepare & deliver to bank, daily bank deposits. Post deposits to the donor database, and prepare spreadsheet with deposit information to be input in the GL. Prepare invoices for pledges. Works closely with Director of Finance regarding collection of pledges.

Responsible for purchasing all supplies and equipment for the organization. Manages check in and distribution of purchased supplies to units. The role involves new product selection and supplier management, as well as, tracking all charge request by department for accounting purposes.

Audit: Maintain accounts receivable & purchasing files information in an organized fashion as to be able to pull quickly for auditor.

DUTIES AND RESPONSIBILITES:

Account Receivable

• Maintain all account receivable files
• Prepare bank deposit daily
• Print bank wire data and match to client account
• Perform data entry of payments received into computer system
• Provide invoice and statement copies to customer, as requested
• Answer customer inquiries regarding payment due
• Make collection calls weekly to customers on the past due report
• Performs other related duties as assigned or requested

Purchasing

• Review and submit auto-generated purchase orders; ensures existing orders are delivered on time, by monitoring all open orders and contacting vendors as needed.
• Effectively manage supplier performance to meet cost and quality objectives.
• Source and carry out new vendor qualification activities.
• Create, receive, and maintain distributor profiles in a database.
• Gather consumer insights and existing sales data of branded products to make suggestions for category.
• Maintain product master files to specified standards.
• Maintain a database for specific product questions and answers requested by Units/Sites Directors; acts as a liaison between BGCL and our vendors as it pertains to the make-up, origin, or quality of our products.
• Cooperate with accounting and distribution teams to ensure damages and miss-ships are logged and credits are requested.
• Tag items purchased using 21st CCLC guidelines for purchasing and storing equipment for all equipment purchases.
• Manage storages ensuring storage in neat organized and items are stored away based on organizational standards this also requires storage of food items, organizational equipment etc.

Skills, Education, and Experience:

• Bachelors or Associate degree preferred or, equivalent combination of education or experience.
• 2 years of experience in purchasing or buying.
• Proficient in Microsoft Word and Excel.
• Strong organization and analytical skills.
• Ability to interact professionally with club staff, board members, volunteers, and other related agencies.
• Math skills to make sure all calculations are correct and avoid any unforeseen losses for the organization.
• An understanding of purchase ordering software platforms.
• Must prioritize and execute tasks in a fast-paced environment.
• Strong communication and negotiation skills- written and verbal.
• Ability to work with cross-functional teams.

Physical Requirements/Work Environment:

Physical requirements include some physical exertion such as lifting, stretching and bending in an office setting as well as sitting for long periods.

The work environment is in a club environment, includes interaction with children ages 6-18, and can be noisy at times.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

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